General


 

CivicHR Glossary

Index A-Z

# | A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

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A

Active

An item that is active (not archived or deleted). Candidates, requisitions, employees, and performance evaluations can be in Active status. 

Administrator

A user of the system that has full access.

Appraiser

In Performance Management, this is an individual who is responsible for giving scores on an evaluation. This can be the main supervisor, the employee themselves, or a shared appraiser.

Approver

A user that must approve an item. In Performance Management, this is a user that must approve or reject a review after it has been completed.

Archived

An item that is in deep storage. For example, candidates and employees can be archived but can be reactivated at a later time.

Assessments

A group of supplemental questions that go at the end of a job application that can be used to score applicants.

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B

Basic Minimum Qualifications (BMQ)

A question inside of an assessment can be marked as a basic minimum qualification. If the candidate responds favorably they will be marked as meeting the BMQ.

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C

Candidate Detail

The pop-up screen when you pull up a candidate’s information for a particular requisition.

Candidate Group

Categories that can be defined by administrators to help classify and organize candidates.

Candidate Management

The area where you manage candidates.

Candidate Source

The location from where a candidate applies. For example, if the candidate found the job posting through Indeed, their source will show as Indeed.

Candidate Status

The disposition of the candidate. This is defined by a system administrator.

Candidate Type

This is whether or not a candidate is internal or external. If the candidate applies through the career portal, they are an external candidate. If they applied through the employee portal, they are an internal candidate. Based on your processes and system configuration, you may not be classifying your candidates this way.

Company Templates

In Onboarding, these are sections of a plan that can be customized.

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D

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E

Employee Detail

The employment record and/or user record for a particular person.

Employee Management

The area where you manage employees.

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F

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G

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H

Hiring Manager

A user in Applicant Tracking that can be routed candidates for review.

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I

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J

Job Feedback Provider

A user in Application Tracking that can be routed a job description for review.

Job Management

The area where you manage your job library and job descriptions.

Job Requisition Approver

A user in Application Tracking that can request a new requisition, approver requests or approve a posting.

Job Templates

In Onboarding, you can configure onboarding plans based on jobs.

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K

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L

Location

Administrators can define a set of locations to be used for requisitions and for employees.

Lock

In Onboarding, a locked onboarding plan means that the new employee cannot make changes to it. In Performance Management, a locked review means that factors cannot be added, deleted, or modified on the review.

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M

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N

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O

Onboarding

The initiative of bringing on a new employee and preparing them to start their new position.

Onboarding Plan

A group of forms, videos, and information that are delivered to a new employee electronically.

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P

Passive Candidate

A candidate that has signed up to receive job alerts.

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Q

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R

Rating

In Application Tracking, this is a score that is assigned to a candidate. It can be a hiring manager score or an overall score depending on who you are. In Performance Management, this is an evaluation located on a review given by an appraiser.

Requisition

An initiative to collect candidates. This item controls the job posting and what it looks like, when candidates can apply, and where candidates can apply from.

Review Cycle

The length of the review. Can be monthly, quarterly, semi-annual, and annual.

Review Period

The options are Open and Closed.

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S

Score

In Applicant Tracking, this is the score a candidate received from the assessment questions.

Sensitive

Items marked sensitive are only viewable by administrators.

Shared Appraiser

An individual who is required to score an evaluation for which they are not the main supervisor.

Supervisor

An individual who has employees who report to them.

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T

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U

Unroute

The act of removing routing. This will remove the item that has been sent.

Unrelate

The act of removing a relationship between two items.

Unsubmitted Application

A job application that was started but not submitted. 

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V

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W

Workflow Agent

In Onboarding, this is an individual who has been assigned tasks and is responsible for completing the task.

Workflow Templates

In Onboarding, this is a set of tasks that are required to be done when an employee for a particular job is brought onboard.

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X

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Y

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Z

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