Job Management


 

Create a New Job

Who can use this feature?

System_Admin.png


Overview

The Job Management manages your job library. In this tab, you can create new jobs to assign to employees or requisitions.

Important Note

  • Only System Administrators can post and choose to display jobs, Hiring Managers cannot post or display jobs.

Instructions

  1. Navigate to Job Management 
    chrome_2017-12-15_09-11-51.png
  2. Click on Create New Job
    chrome_2017-12-15_09-16-04.png
  3. Fill in Basic Information fields
    new_job.png
    • Required Fields
      • Job Title: Enter job name
      • Division: Enter employee's division
      • Department: Enter employee's department
      • Job Category: Enter employee's job category
      • Classification: Enter payment classification
      • Reports To: Enter direct supervisor
      • Pay Range: Enter pay range
      • Effective Date: Enter effective/start date
      • Pay Basis: Enter pay basis
      • Pay Status: Enter pay status
      • Pay Frequency: Enter how often the employee is paid
    • Optional Fields
      • Affirmative Action Category: Enter AAP (Affirmative Action Plan) category
      • Job Code: Enter the job code
      • Job Grade: Enter the job grade
      • Job Step: Enter the job step
      • Supervises: Enter the number of employees this user supervises
    • Other Fields
      • Job Description Feedback Routing: Review process for the job description
      • Automated Candidate Routing: Review process for the candidate
  4. Select Save Job Information
    chrome_2017-12-15_09-27-42.png
    • Note: Be sure to save before moving from one tab to another. 
    • Note: The names of the different areas of the job description are configurable. Your system names differ from the example below.
  5. Fill in Job Description text box
    general_job_description.png
    • The editor allows you to format your text and insert images and documents. Use the Design, HTML, and Preview modes to view your work.
    • Note: Your Job Description will display on your Career Portal. If you would like your font to match your career portal, paste as plain text or type directly into the editor. The normal paste function will copy your source formatting and may not match your Career Portal.
  6. Add new Job Responsibilities
    job_responsibilities.png
    1. Select New Job Responsibilities
      chrome_2017-12-15_09-38-07.png 
      • Note: The following process will stay the same for any tab that requires the creation of new items via the New Item button. 
    2. Fill in fields (fields will vary)
      chrome_2017-12-15_09-39-41.png
    3. Click Save Job Responsibilities Details
      chrome_2017-12-15_09-40-19.png
  7. Add new Performance Indicators
    performance_indicators.png
  8. Add new KSA's
    ksas.png
  9. Add Benefits
    benefits.png
  10. Enter any Additional Information
    additional_information.png
  11. Enter a Disclaimer
    disclaimer.png
  12. Add an Advertisement
    advertisement.png
    • Note: Job advertisements will help you sell the position to the candidate. Top performers are not interested in job facts. This is your chance to sell your company to these candidates. Be clear and concise about what the candidate can expect during the first 60 days in the position.
  13. Add Application Special Instructions
    application_special_instructions.png
    • Note: The Application Special Instructions can show additional information to a candidate. For example, you may want to instruct the candidate that part of the hiring process is to get a notarized consent form for a background check. 
  14. Add Candidate Profile information, if applicable
    candidate_profile.png
  15. Set Job Application Sections
    job_application.png
  16. Select the Justifacts Background Check, if applicable
    justifacts.png
  17. Select Save Job Information
    chrome_2017-12-15_09-27-42.png



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